Job Overview
Carrying out travel arrangements including flight schedules, visa requirements and hotel bookings for the department and for visitors as required
Organization of meetings, conferences, etc. and arranging and coordinating conference schedules
General administrative duties such as filing and archiving work
Close collaboration within the team of 2 assistants (daily lunch coordination, close teamwork, back up during holidays)
Traffic Team Member 40%:
Logistics : Vessel chartering or container shipments in co-operation with our chartering team, organizing rail, truck and air transport or releasing of material in warehouse
Bank contacts – Letters of Credit (L/Cs): Opening of and checking of L/C’s for our suppliers and receivers, requesting amendments and negotiating documents for collection of payment
Hedging: Calculation of metal quantities and foreign currency amounts to be priced
Contact to clients/field offices: Correspondence on availability of material in production, transit and in stock; documentation, invoicing, payments, client exposure control and claim handling
Contact to supervision companies and laboratories: Give full and detailed instructions to perform a proper supervision job as well as instructions for assaying and umpire
Insurance: Insuring risks of each transport as well as material in storage
a solid educational background
ideally 2 years of working experience, ideally in commodity export/logistics
experience working as a Personal Assistant in an international environment
fluency in English (corporate language) and German, a good understanding of any other language is an asset
The ideal candidate is:
a good team player with an independent, flexible work attitude and discrete behavior
efficient and has well organized working skills as well as a good know-how of using MS Office tools
able to work in a dynamic, as well as entrepreneurial and performance driven environment
Job Detail
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Offerd Salary120,000 CHF
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Career LevelOthers
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Experience4 Years
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GenderBoth
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INDUSTRYBanking
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QualificationMaster’s Degree